Enjoy Your Day…

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On your Big Day, your Wedding Day, (or other special occasion) you should not have any disruptions that take you away from enjoying yourself, your future spouse, your family and friends. With this thought in mind I have a few suggestions to help make your Day a much more enjoyable experience.

First Suggestion – Put Someone Else In Charge (The Step-In)

I realize this can be a difficult suggestion to follow for some people but please trust that it will make a world of difference to have someone else in charge for a short amount of time.  Now, to insure that this is a positive difference, this person is not just someone attending the wedding or your second cousin twice removed who really wants to help, this person is someone you trust to make decisions, they know you, your likes and dislikes and they understand when you would say yes or no.  Remember they are there to help so try to pick someone you get along with and can effectively deal with other people and possible difficult situations.  Their job is to take care of any situations that may arise on your Wedding day, situations that the Wedding Planner, Caterer, or Hotel Manager might ask you about are now handled by your Step-In. It has to be understood that the Step-In now speaks for you and what they say goes.  You should not hear about any problems till after the wedding, preferably after the honeymoon or longer if you can take not knowing.  Here’s the bottom line, things happen, people bring an extra guest, did not tell you they are now vegetarian for some unexplained reason or the they can’t sit next to Aunt Anne because it “may start something”.  Remember whatever the problem the Step-In can take care of it and you can hear about it later – Enjoy Your Day (and remember to give a big Thank You to your Step-In)…

”We look forward to earning your business.”

Deidra D. Thompson, Professional-In-Training (P.I.T.)
Word of Mouth Events & Planning
Bladensburg, MD 20710

Toll Free Phone and Fax: (866) 905-9002 ext. 304

Join Word of Mouth Events & Planning on Facebook for all your event and meeting planning needs and post your events here too.

Come and see all Word of Mouth Events & Planning has to offer to make your next event or meeting a success.

What Does an Event Planner Really Do?

event planner wedding corporate events social

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If you read our post ‘What is Event Planning?’ you now have an idea of what an event is and a short list of the types of functions that are considered events.  It is important to say that, being an event planner is no easy job and can require evenings, late nights, weekends, and holidays.  Because you will be contacting other businesses there are going to be a lot of work to be done during what are considered core business hours.  The amount of time, and when, you have to commit will be based on your specialty and type of event.  Social events generally will require more nights, weekends, holidays, and even seasonal functions depend on their area of expertise.
Event planners are the go-to professionals when there is a lack of time or knowledge of how to successful organize and plan a particular event.  Individual planners can step right in and give the event the attention it deserves.  Large businesses and corporations call on even planners to produce a variety of events – fundraisers, black tie galas, golf tournaments to trade shows with thousands of attendees – that are organized each year.  Depending on the event like, conventions can run over a period of days and require close attention to detail, organization and coordination of the convention logistics.

While many event planners specialize in one or two events styles, especially those who are self-employed. Regular tasks event planners perform depend on a couple of factors, including the type, size and location of event. The level of experience also determines event planners’ duties.  For example entry-level planners may focus solely on logistics, while more senior planners may coordinate all the resources needed to carry out an event. The duties are usually broken up into the following steps:

  • Research: Planners must conduct required research, establish expected outcomes and produce outline of the event (including attendees, participants and/or contributors). This is when the logistics and organizational needs are identified along with the necessary resources required to successfully produce the final event.
  • Design: Coordinators visualize and make evaluations of the scale needed to meet the goals and determine the elements that will supply the characteristics of the desired event.
  • Organization: This phase may include locating a site or venue, catering, decorations, entertainment, travel arrangements and other accommodations.
  • Supervision: Vendors and others will need to be coordinated and supervised by the planner.  The event planner will be the point-of-contact.
  • Evaluation: This involves answering the questions regarding the delivery of the final production.  The planner will evaluate the good aspects and items that may need a little fine tuning to ensure the smooth run of future events.   Don’t forget this is also where client feedback will be presented.

    In short an even planner coordinates the logistical and operational aspects of events and meetings. When working with a public celebrations and private affairs, professional event planners manage each phase of the experience.

    ~ Here’s to a solid foundation for your new business.

Word of Mouth Events & Planning

Whether your guests are competitive and want to see who can achieve the longest drive on our virtual golf simulator, or want to relax and shoot a game of pool, sports bars and game rooms are ideal for accomplishing both. Our vast inventory of immaculate games varies from old school favorites to virtual simulators. We have games to fit any theme and budget! Add games to your next hospitality suite or reception to take your event to the next level.

http://wordofmouthevents.weebly.com/corporate-events.html

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etiquette

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Hello my name is Pharice Brown, President of Word of Mouth Events & Planning based in Bladensburg, Maryland.  Word of Mouth is a full service event and meeting management firm, with many exciting events planned for 2014 and 2015.  We would like to extend an invitation to partner with Word of Mouth Events & Planning in making our 1st Annual Etiquette Academy an enriching and successful experience.  The Academy will be held on September 13, 20 and 27th, 2014; this is our principle youth outreach event of the year.  The curriculum is designed to provide 45 students over a 3 week period, a competitive edge in life by teaching them the art of social and business etiquette, fine dining, modeling techniques, grooming, attire and other progressive social skills; such as environmental responsibility and giving back to the community.  Our mission is to enhance the personal and professional lives of each student through self-esteem building and social graces.

Preteens and teens are at a stage in their lives where key elements needed for proper social and professional development can be valued and used on a daily basis to make an immediate impact on their environment.  This academy will begin by exposing our youth to the rules of the corporate and social structures, exploring why these rules are needed and how they are properly utilized with practical application to successful incorporation into their daily lives.  Our self-esteem building utilizes modeling skills, proper make up application, grooming, and hygiene instruction will give them confidence to show their individuality in a constructive and positive way.

We will finalize the Academy by hosting a formal dinner for our Academy graduates; to include a presentation to our honored sponsors with photo opportunities and media coverage.  This opportunity will allow the students an opportunity to show off the formal skills they have learned with parents, family, sponsors and press.

This event will allow you the opportunity to be a positive community contributor and will offer excellent exposure for your company. It will also start the beginning of long term mutually beneficial working relationships and a better overall society.  We appreciate your consideration for this proposal. You may contact me email at pbrown@pharicebrownandassociates.com for the sponsorship information.

Thank you in advance for your time and support.

Sincerely,

Pharice Brown, President / CEO
Word of Mouth Events & Planning
http://wordofmouthevents.weebly.com/
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Superbowl Is February 2!

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By: Kristina Poloncarz and Sandy Nichols Nye

Take the strawberries and dip 3/4 way into chocolate sauce. Take your piping bag or a zip lock with the corner tip cut and pipe white thick frosting for the football design… love these.

Word of Mouth Events & Planning

Whether your guests are competitive and want to see who can achieve the longest drive on our virtual golf simulator, or want to relax and shoot a game of pool, sports bars and game rooms are ideal for accomplishing both. Our vast inventory of immaculate games varies from old school favorites to virtual simulators. We have games to fit any theme and budget! Add games to your next hospitality suite or reception to take your event to the next level.

http://wordofmouthevents.weebly.com/corporate-events.html

Like us on Facebook

Is There a Place For You as an Event Planner?

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By: Pharice Brown

There are two markets for events, corporate and social.  Corporate can also include charities and nonprofit organizations.  Because these entities seek to increase their visibility they utilize special events to increase their consumers and contributors.

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~ Here’s to happy clients and a growing business.



Word of Mouth Events & Planning

Whether your guests are competitive and want to see who can achieve the longest drive on our virtual golf simulator, or want to relax and shoot a game of pool, sports bars and game rooms are ideal for accomplishing both. Our vast inventory of immaculate games varies from old school favorites to virtual simulators. We have games to fit any theme and budget! Add games to your next hospitality suite or reception to take your event to the next level.

Like us on Facebook

What Does an Event Planner ‘Really” Do?

different-types-of-event-planners

By: Pharice Brown

If you read our post ‘What is Event Planning?’ you now have an idea of what an event is and a short list of the types of functions that are considered events.  It is important to say that, being an event planner is no easy job and can require evenings, late nights, weekends, and holidays.  Because you will be contacting other businesses there are going to be a lot of work to be done during what are considered core business hours.  The amount of time, and when, you have to commit will be based on your specialty and type of event. 

http://wordofmouthevents.weebly.com/2/post/2014/01/what-does-an-event-planner-really-do.html

Word of Mouth Events & Planning

Whether your guests are competitive and want to see who can achieve the longest drive on our virtual golf simulator, or want to relax and shoot a game of pool, sports bars and game rooms are ideal for accomplishing both. Our vast inventory of immaculate games varies from old school favorites to virtual simulators. We have games to fit any theme and budget! Add games to your next hospitality suite or reception to take your event to the next level.

http://wordofmouthevents.weebly.com/corporate-events.html

Like us on Facebook

Budget – Everything Has a Price

Everything Has a Price

So you want to know what’s included in a budget.   Everything.  Meeting and events cost money.  Make a list of every anticipated expense as well as; all revenues.

dollar-sign

 

 

 

This is a list of items found in budgets:

 

 

 

 

* Labor                                                 * Venue                               * Travel

* Insurance                                        * Merchandise                  * Marketing/Promotion

* Planning System                          * Printing                             * Food/Beverage

* Decorations                                   * Entertainment               * Speaking Fees

* Attire                                                * Salary                                 * Flowers

* Gifts                                                   * Awards                             * Administrative Fees

* Give-A-Ways                                   * Security                            * Photographer

* Credit Card Fees                             * Tickets                              * Phone

* Wi Fi                                                  * Gas/Mileage                  * Website

The list goes on and on.  Items on this list can be broken down into line items.  Some will be grouped together and others will be their own category.  When developing keep the current industry trends in mind and their costs.  Think about how they will impact your budget and look for comparable substitutions.  Trends are easy to spot and if you’re not sure take a look at social media sites, TV and your industry trade magazines for more information.

In today’s fast paced information track most event organizers use online registration which is a trend that can also impact your bottom line.  You may also want to offer paper registration by request.  Now that you know what is included in your budget you can effectively begin to organize your financial outline.

… Happy budgeting

Pharice Brown

Word of Mouth Events & Planning
Bladensburg, MD 20710

Toll Free Phone and Fax: (866) 905-9002 ext. 102#

Join Word of Mouth Events & Planning on Facebook for all your event and meeting planning needs and post your events here too.  We have given you our best information to make any event or meeting a success; follow our blog.

Come and see all Word of Mouth Events & Planning has to offer to make your next event or meeting a success.

Tips for Using a Rented Helium Tank Safely

HeliumTankspic

Rented helium tanks allow you to fill balloons with helium for hours of enjoyment. Since helium stored in tanks is under high pressure, make sure that you exercise caution when transporting, storing or using a rented helium tank to avoid injury. Note the following tips to help you use your rented helium cylinder safely.
Safety tips

  • Read all warnings and instructions on the rented helium tank or provided by the rental store before use.
  • Remove the regulator and tightly secure the cap on the rented helium tank to prepare it for transporting.
  • Use care when handling the rented helium tank and always keep it in the upright position.
  • To move the rented helium tank, strap it to a wheeled dolly.
  • Follow safe lifting practices when loading and unloading a rented helium tank.
  • Secure rented helium tank when transporting it in a vehicle.
  • Only transport and use a rented helium tank in a well-ventilated area.
  • Do not allow helium-filled balloons to contact overhead power lines. Electricity can flow through a balloon’s string and cause electric shock or electrocution to the one holding it. In addition, foil balloons reportedly have caused power outages by hitting power lines. Some states, such as California, require each foil balloon be weighted and have attached to it a statement warning of the dangers associated with the balloon contacting an electrical line.
  • Do not breathe helium from balloons. Helium is a non-flammable, colorless, odorless, tasteless, inert, non-toxic gas, but inhalation of it can deprive the lungs of oxygen and lead to asphyxiation.
  • Keep unauthorized individuals away from the rented helium tank.
  • Always keep watch over the rented helium tank.

Setup

  • Set rented helium tank in the upright position on a flat, level surface.
  • Either place the rented helium tank in a stand or secure it to a post, tree or wall to prevent it from tipping over.
  • Check all of the parts of the rented helium tank for wear, damage and leaks before use. Contact your rental store immediately if you find the tank or any of its parts to be faulty.

Instructions

  • Use the rented helium tank only for filling balloons.
  • Attach balloon regulator to rented helium tank.
  • Point the rented helium tank’s valve away from you and then open it slowly.
  • Inflate balloons with the rented helium tank to a round — rather than pear — shape to allow for expansion. Over filling can cause balloons to break, which may lead to a shortage of helium.
  • Tightly secure the valve(s) on the rented helium tank after each use to prevent helium from escaping.
  • Dismantle rented helium tank and reattach its cap when not in use.

…. Safe ballooning

Pharice Brown

Word of Mouth Events & Planning
Bladensburg, MD 20710

Toll Free Phone and Fax: (866) 905-9002 ext. 102#

Join Word of Mouth Events & Planning on Facebook for all your event and meeting planning needs and post your events here too.  We have given you our best information to make any event or meeting a success; follow our blog.

Come and see all Word of Mouth Events & Planning has to offer to make your next event or meeting a success.

Avoid Disappointment on You Big Day

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Enjoy your Big Day…

To avoid real disappointment on your Big Day (whatever the occasion) you should register for items you need and really want.  If you start putting things on the registry like vases, platters and picture frames just because you think you should, please believe that you will be overcome with vases, platters and picture frames.  Because these are taste specific, for the most part there may be many you won’t want.  These are items that people always buy for all occasions.  You will be re-gifting these items for some time to come if you don’t take the time to think ahead and plan a registry.  And yes, re-gifting is perfectly acceptable behavior because if you don’t like it and you know you will not use it and someone else could be enjoying it, then why not?  Now let me say this.  You have to be sure to label who gave you each gift, the worst thing would be to gift the item they gifted to you.  Embarrassing!  I can’t say it enough – do not re-gift to the person who gave it to you.  

Also, while on the topic of registries, please register according to your guest list, meaning; have several price choices and try not to make a list twice as big as the guest list.  The fact of the matter is that you probably do not want only two forks and two plates, when you registered for a twelve piece dinning set, four platters, eight vases, a grill, and a sofa set, along side fourteen picture frames and a stand mixer with accessories but only invited twenty-five people to your event.  It may take a bit longer to figure out what you want on your registry but it will definitely pay off in the end, while not giving you a headache.  Make things easier on you and enjoy your big day… 

 Deidra D. Thompson, Professional-In-Training (P.I.T.)

Word of Mouth Events & Planning 
Bladensburg, MD 20710

Toll Free Phone and Fax: (866) 905-9002 ext. 102

Join Word of Mouth Events & Planning on Facebook for all your event and meeting planning needs and post your events here too.

Come and see all Word of Mouth Events & Planning has to offer to make your next event or meeting a success.