Well It’s About Time!

the-end

In 2007 the bottom began to noticeably fall out of the real estate market and in 2008 the stock market crumbled taking the futures of hardworking American families. From that to 2009 the country has slid into a full blown recession and some of the highest unemployment numbers in 30 years. As we all know, recession is a word everyone refuses to say and hates to hear it even more.

With the recession thousands of jobs were lost, millions of hard working families have gone into foreclosure, retirees lost their entire life’s savings and across the country we saw more and more “Going out of business” signs hanging on businesses that have faithfully supported many communities for years. We, as a country have been left wondering what was going to happen next. We watched the news day after day to hear that the government was giving “TARP” and “bail out” money to “big banks”.

But where is the bail out for those that have sacrificed and poured their sweat, blood and tears into building a comfortable future?

Here we are in 2014 and things are not much better! Where is the bail out for those that are working double time to keep up with the rising pain at the pump, 50% utility hikes, ever shrinking funds for ever increasing grocery costs and un-affordable healthcare expenses?

Here is the opportunity to bail ourselves out! It’s time for OUR change!

http://womevents.weebly.com/

This is a great opportunity to become content in this important event. Please share.

I look forward to hearing from you soon,

Pharice
Word of Mouth Events & Planning
866-905-9002 x 102

Advertisements

Enjoy Your Day…

delegation wedding event helper planner

http://wordofmouthevents.weebly.com/blog/enjoy-yourday

On your Big Day, your Wedding Day, (or other special occasion) you should not have any disruptions that take you away from enjoying yourself, your future spouse, your family and friends. With this thought in mind I have a few suggestions to help make your Day a much more enjoyable experience.

First Suggestion – Put Someone Else In Charge (The Step-In)

I realize this can be a difficult suggestion to follow for some people but please trust that it will make a world of difference to have someone else in charge for a short amount of time.  Now, to insure that this is a positive difference, this person is not just someone attending the wedding or your second cousin twice removed who really wants to help, this person is someone you trust to make decisions, they know you, your likes and dislikes and they understand when you would say yes or no.  Remember they are there to help so try to pick someone you get along with and can effectively deal with other people and possible difficult situations.  Their job is to take care of any situations that may arise on your Wedding day, situations that the Wedding Planner, Caterer, or Hotel Manager might ask you about are now handled by your Step-In. It has to be understood that the Step-In now speaks for you and what they say goes.  You should not hear about any problems till after the wedding, preferably after the honeymoon or longer if you can take not knowing.  Here’s the bottom line, things happen, people bring an extra guest, did not tell you they are now vegetarian for some unexplained reason or the they can’t sit next to Aunt Anne because it “may start something”.  Remember whatever the problem the Step-In can take care of it and you can hear about it later – Enjoy Your Day (and remember to give a big Thank You to your Step-In)…

”We look forward to earning your business.”

Deidra D. Thompson, Professional-In-Training (P.I.T.)
Word of Mouth Events & Planning
Bladensburg, MD 20710

Toll Free Phone and Fax: (866) 905-9002 ext. 304

Join Word of Mouth Events & Planning on Facebook for all your event and meeting planning needs and post your events here too.

Come and see all Word of Mouth Events & Planning has to offer to make your next event or meeting a success.

What Does an Event Planner Really Do?

event planner wedding corporate events social

http://wordofmouthevents.weebly.com/blog/1

 

If you read our post ‘What is Event Planning?’ you now have an idea of what an event is and a short list of the types of functions that are considered events.  It is important to say that, being an event planner is no easy job and can require evenings, late nights, weekends, and holidays.  Because you will be contacting other businesses there are going to be a lot of work to be done during what are considered core business hours.  The amount of time, and when, you have to commit will be based on your specialty and type of event.  Social events generally will require more nights, weekends, holidays, and even seasonal functions depend on their area of expertise.
Event planners are the go-to professionals when there is a lack of time or knowledge of how to successful organize and plan a particular event.  Individual planners can step right in and give the event the attention it deserves.  Large businesses and corporations call on even planners to produce a variety of events – fundraisers, black tie galas, golf tournaments to trade shows with thousands of attendees – that are organized each year.  Depending on the event like, conventions can run over a period of days and require close attention to detail, organization and coordination of the convention logistics.

While many event planners specialize in one or two events styles, especially those who are self-employed. Regular tasks event planners perform depend on a couple of factors, including the type, size and location of event. The level of experience also determines event planners’ duties.  For example entry-level planners may focus solely on logistics, while more senior planners may coordinate all the resources needed to carry out an event. The duties are usually broken up into the following steps:

  • Research: Planners must conduct required research, establish expected outcomes and produce outline of the event (including attendees, participants and/or contributors). This is when the logistics and organizational needs are identified along with the necessary resources required to successfully produce the final event.
  • Design: Coordinators visualize and make evaluations of the scale needed to meet the goals and determine the elements that will supply the characteristics of the desired event.
  • Organization: This phase may include locating a site or venue, catering, decorations, entertainment, travel arrangements and other accommodations.
  • Supervision: Vendors and others will need to be coordinated and supervised by the planner.  The event planner will be the point-of-contact.
  • Evaluation: This involves answering the questions regarding the delivery of the final production.  The planner will evaluate the good aspects and items that may need a little fine tuning to ensure the smooth run of future events.   Don’t forget this is also where client feedback will be presented.

    In short an even planner coordinates the logistical and operational aspects of events and meetings. When working with a public celebrations and private affairs, professional event planners manage each phase of the experience.

    ~ Here’s to a solid foundation for your new business.

Word of Mouth Events & Planning

Whether your guests are competitive and want to see who can achieve the longest drive on our virtual golf simulator, or want to relax and shoot a game of pool, sports bars and game rooms are ideal for accomplishing both. Our vast inventory of immaculate games varies from old school favorites to virtual simulators. We have games to fit any theme and budget! Add games to your next hospitality suite or reception to take your event to the next level.

http://wordofmouthevents.weebly.com/corporate-events.html

Like us on Facebook

Superbowl Is February 2!

2645882http://wordofmouthevents.weebly.com/2/post/2014/01/superbowl-is-february-2.html

By: Kristina Poloncarz and Sandy Nichols Nye

Take the strawberries and dip 3/4 way into chocolate sauce. Take your piping bag or a zip lock with the corner tip cut and pipe white thick frosting for the football design… love these.

Word of Mouth Events & Planning

Whether your guests are competitive and want to see who can achieve the longest drive on our virtual golf simulator, or want to relax and shoot a game of pool, sports bars and game rooms are ideal for accomplishing both. Our vast inventory of immaculate games varies from old school favorites to virtual simulators. We have games to fit any theme and budget! Add games to your next hospitality suite or reception to take your event to the next level.

http://wordofmouthevents.weebly.com/corporate-events.html

Like us on Facebook

Is There a Place For You as an Event Planner?

DefaultRGB

By: Pharice Brown

There are two markets for events, corporate and social.  Corporate can also include charities and nonprofit organizations.  Because these entities seek to increase their visibility they utilize special events to increase their consumers and contributors.

http://wordofmouthevents.weebly.com/2/post/2014/01/istherea-place-foryou-as-an-event-planner.html

 

~ Here’s to happy clients and a growing business.



Word of Mouth Events & Planning

Whether your guests are competitive and want to see who can achieve the longest drive on our virtual golf simulator, or want to relax and shoot a game of pool, sports bars and game rooms are ideal for accomplishing both. Our vast inventory of immaculate games varies from old school favorites to virtual simulators. We have games to fit any theme and budget! Add games to your next hospitality suite or reception to take your event to the next level.

Like us on Facebook

What Does an Event Planner ‘Really” Do?

different-types-of-event-planners

By: Pharice Brown

If you read our post ‘What is Event Planning?’ you now have an idea of what an event is and a short list of the types of functions that are considered events.  It is important to say that, being an event planner is no easy job and can require evenings, late nights, weekends, and holidays.  Because you will be contacting other businesses there are going to be a lot of work to be done during what are considered core business hours.  The amount of time, and when, you have to commit will be based on your specialty and type of event. 

http://wordofmouthevents.weebly.com/2/post/2014/01/what-does-an-event-planner-really-do.html

Word of Mouth Events & Planning

Whether your guests are competitive and want to see who can achieve the longest drive on our virtual golf simulator, or want to relax and shoot a game of pool, sports bars and game rooms are ideal for accomplishing both. Our vast inventory of immaculate games varies from old school favorites to virtual simulators. We have games to fit any theme and budget! Add games to your next hospitality suite or reception to take your event to the next level.

http://wordofmouthevents.weebly.com/corporate-events.html

Like us on Facebook

Tips for Using a Rented Helium Tank Safely

HeliumTankspic

Rented helium tanks allow you to fill balloons with helium for hours of enjoyment. Since helium stored in tanks is under high pressure, make sure that you exercise caution when transporting, storing or using a rented helium tank to avoid injury. Note the following tips to help you use your rented helium cylinder safely.
Safety tips

  • Read all warnings and instructions on the rented helium tank or provided by the rental store before use.
  • Remove the regulator and tightly secure the cap on the rented helium tank to prepare it for transporting.
  • Use care when handling the rented helium tank and always keep it in the upright position.
  • To move the rented helium tank, strap it to a wheeled dolly.
  • Follow safe lifting practices when loading and unloading a rented helium tank.
  • Secure rented helium tank when transporting it in a vehicle.
  • Only transport and use a rented helium tank in a well-ventilated area.
  • Do not allow helium-filled balloons to contact overhead power lines. Electricity can flow through a balloon’s string and cause electric shock or electrocution to the one holding it. In addition, foil balloons reportedly have caused power outages by hitting power lines. Some states, such as California, require each foil balloon be weighted and have attached to it a statement warning of the dangers associated with the balloon contacting an electrical line.
  • Do not breathe helium from balloons. Helium is a non-flammable, colorless, odorless, tasteless, inert, non-toxic gas, but inhalation of it can deprive the lungs of oxygen and lead to asphyxiation.
  • Keep unauthorized individuals away from the rented helium tank.
  • Always keep watch over the rented helium tank.

Setup

  • Set rented helium tank in the upright position on a flat, level surface.
  • Either place the rented helium tank in a stand or secure it to a post, tree or wall to prevent it from tipping over.
  • Check all of the parts of the rented helium tank for wear, damage and leaks before use. Contact your rental store immediately if you find the tank or any of its parts to be faulty.

Instructions

  • Use the rented helium tank only for filling balloons.
  • Attach balloon regulator to rented helium tank.
  • Point the rented helium tank’s valve away from you and then open it slowly.
  • Inflate balloons with the rented helium tank to a round — rather than pear — shape to allow for expansion. Over filling can cause balloons to break, which may lead to a shortage of helium.
  • Tightly secure the valve(s) on the rented helium tank after each use to prevent helium from escaping.
  • Dismantle rented helium tank and reattach its cap when not in use.

…. Safe ballooning

Pharice Brown

Word of Mouth Events & Planning
Bladensburg, MD 20710

Toll Free Phone and Fax: (866) 905-9002 ext. 102#

Join Word of Mouth Events & Planning on Facebook for all your event and meeting planning needs and post your events here too.  We have given you our best information to make any event or meeting a success; follow our blog.

Come and see all Word of Mouth Events & Planning has to offer to make your next event or meeting a success.

Marketing Your Event

Ribbon Cutting

Marketing and promoting your event is vital to the success of your meeting or event and should be taken seriously.  Your marketing should show the potential attendees why they need to attend and WIIM (What’s In It For Me), what they will get from your meeting or event.

Your marketing and promotions should be in line with your goals and objectives.  If done right promoting will be easy.  Here you need to demonstrate to the vendors, sponsors, donors, decision makers, and attendees that you have an event/meeting people want to attend.

Get attention with your marketing, pull from your goals/objectives and spark the interest of your target audience and guide them to how they can attend – make it easy.  Define your marketing message.

* What are your goals/objectives?

* What is the financial goal?

* Who should attend?  Why?

* What will the attendees get out of attending?

There’s nothing like attending a boring meeting and finding out it is boring when you get there; so you should pay careful attention making sure the attendees know what they are going to get out of this meeting.  Even if it’s a mandatory meeting you should still focus on goals and objectives, get them to buy-in and build excitement.  This can only lead to a more successful meeting or event.

… Marvelous Marketing

Pharice Brown

Word of Mouth Events & Planning
Bladensburg, MD 20710

Toll Free Phone and Fax: (866) 905-9002 ext. 102

Join Word of Mouth Events & Planning on Facebook for all your event and meeting planning needs and post your events here too.  We have given you our best information to make any event or meeting a success; follow our blog.

Come and see all Word of Mouth Events & Planning has to offer to make your next event or meeting a success.

Event Planner’s Best Resource

Event Scoop Sheet

To prepare the speaker(s) for your event provide them with a meeting or event provide them with a meeting or event information sheet.  You should have this prepared and finalized no less than three weeks prior to your meeting or event.  This document will give the speaker the statistical and registration data about their audience.

Your scoop sheet should contain:

  • Location of “green room” – Speakers preparation, rehearsal room
  • Transportation details – driving directions should be included
  • Copy of the meeting/event goals and objectives
  • Attendee stats – number of males/females, age range, location, job titles, number of sessions, and expected attendee totals
  • Official meeting or event program with meeting room assignment information – include floor plan
  • Handout procedures – confirm who will be responsible for duplication, the number to be produced and who will bring them
  • Confirm the day, date and time to be at the venue
  • Speaker payment information – reiterate speakers fees and expense reimbursement if applicable

Preparing a scoop sheet will give you a checklist to make sure that your main event, speaker, is clear and confirmed.  As a routine you should develop the habit of placing am follow up call to confirm the packages was received and answer any questions they may have at that time.

Pharice Brown

Word of Mouth Events & Planning
Bladensburg, MD 20710

Toll Free Phone and Fax: (866) 905-9002 ext. 102

Join Word of Mouth Events & Planning on Facebook for all your event and meeting planning needs and post your events here too.

Come and see all Word of Mouth Events & Planning has to offer to make your next event or meeting a success.

50 Ways to Save Money When Planning Meetings

Here are 50 ways to save money when planning meetings

By: Dave Kovaleski

 
 
“Cost-savings is a mindset,” said Rick Kauffman, business development manager, ITA Group, a West Des Moines, Iowa-based employee engagement company. Speaking at the 8th Annual Pharma Forum in Orlando this spring, Kauffman said cost savings can be achieved through a combination of reducing expenses, avoiding costs, and good negotiating. Here are some of the cost-savings tips from all facets and phases of a meeting Kauffman and co-presenter Dorie Deebold, managing director, Starwood Hotels and Resorts Philadelphia, offered.

Planning
1. Choose your locations wisely. Look for hot dates, off-season rates, and lower-tier destinations.
2. Be flexible with travel patterns.
3. Use electronic communications instead of print.
4. Prioritize your concessions and negotiate what’s most important to your group.
5. Take advantage of volume buying with vendors, such as booking multiple meetings with a property at the same time.
6. Generate a cost-savings/cost-containment report for each meeting to show how much money was saved.
7. Use preferred vendors for volume discounts.
8. Consider airports hotels, which tend to have lower rates and fewer transportation costs.

Hotels/guest rooms
9. Negotiate complimentary guest rooms based on pickup, such as one per every 40 rooms.
10. Have resort fees and Internet fees reduced or waived, at least for VIP or staff rooms.(Try for the full block if possible.)
11. Disallow early departure fees on rooms.
12. Make sure rooms booked after cutoff date are at the contracted rate.
13. Negotiate rooms booked pre- and post-convention at contracted group rate.
14. If you have to cancel the meeting, put the cancellation funds toward a future meeting at the property.
15. Have attrition based on hotel occupancy, so each night the hotel reaches 95 percent occupancy, you pay no attrition.
16. Get complimentary access to health club or lounge for VIPs.

Meeting rooms and F&B
17. If adequate meeting room space is not available and suites are used as breakout rooms, have suite charges waived or reduced.
18. Have standard setup fees and meeting space rental fees waived.
19. Reuse signage from meeting to meeting.
20. Negotiate complimentary beverages for on-site staff office.
21. Ask the CVB if they will host any events or offer entertainment options at no cost.
22. Book restaurant reservations using a group credit card to avoid DMC fee.
23. Negotiate a sliding scale for F&B at a hotel.

Audiovisual
24. Negotiate discounts with the hotel’s in-house AV provider as part of your preferred-vendor agreements.
25. Ask to have service charges waived for using an outside AV provider.
26. Have service charges waived on local calls.
27. Require free high-speed Internet access in staff office and meeting rooms.
Have free phone lines installed in meeting office.
28. Get discount on photocopier and printer rentals for the on-site office.
29. Ask for complimentary power strips and extension cords in staff office.
30. Ask for free podiums, microphones, and easels.
31. Try to piggyback on staging and rigging for events before and/or after your meeting.

Décor and entertainment
32. Require free use of hotel linens and buffet décor.
33. Reuse table florals at meals.
34. Reuse table draping and other decorating materials.
35. Reduce travel expenses by using local entertainment and speakers.
36. Look for creative hotel function space and décor, such as the rooftop, the loading dock area, and the kitchen, and use existing props.
37. Get reduced power and electrical fees for entertainment and for outdoor function lighting.
38. Have trucking fees waived or get discounted delivery fees.
39. Make sure the stage for entertainment is complimentary.

Activities and transportation
40. Book flights as early as possible—the savings can be significant.
41. Seek discounts on golf tee times, bottled waters, and towels on carts.
42. Ask for discounts for spa treatments.
43. Inquire about complimentary VIP and staff airport transfers.
44. Avoid individual airport transfers when possible; book in groups.
45. Ask CVB for discount or free tickets to shows, entertainment, or other services.
46. Ask hoteliers for complimentary VIP transfers (also ask if they have a house car you can use).
47. Seek reduced pricing on destination management company activities.
48. Keep activities on site to minimize transportation costs.
49. Use DMC to staff hospitality desk instead of in-house staff.
50. Check all invoices carefully for billing errors.

 
Like Word of Mouth Events & Planning on Facebook: https://www.facebook.com/WordofMouthEventsandPlanning
 
Contact Word of Mouth Events & Planning for all your event and meeting planning needs: http://wordofmouthevents.weebly.com/index.html