It’s time for OUR change!

Support The Movement, financial literacy


In 2007 the bottom began to noticeably fall out of the real estate market and in 2008 the stock market crumbled taking the futures of hardworking American families.  From that to 2009 the country has slid into a full blown recession and some of the highest unemployment numbers in 30 years.  As we all know, recession is a word everyone refuses to say and hates to hear it even more.

With the recession thousands of jobs were lost, millions of hard working families have gone into foreclosure, retirees lost their entire life’s savings and across the country we saw more and more “Going out of business” signs hanging on businesses that have faithfully supported many communities for years.  We, as a country have been left wondering what was going to happen next.  We watched the news day after day to hear that the government was giving “TARP” and “bail out” money to “big banks”.

But where is the bail out for those that have sacrificed and poured their sweat, blood and tears into building a comfortable future?

Where is the bail out for those that are working double time to keep up with the rising pain at the pump, 50% utility hikes, ever shrinking funds for ever increasing grocery costs and overpriced healthcare expenses? 


Budget – Everything Has a Price

Everything Has a Price

So you want to know what’s included in a budget.   Everything.  Meeting and events cost money.  Make a list of every anticipated expense as well as; all revenues.





This is a list of items found in budgets:





* Labor                                                 * Venue                               * Travel

* Insurance                                        * Merchandise                  * Marketing/Promotion

* Planning System                          * Printing                             * Food/Beverage

* Decorations                                   * Entertainment               * Speaking Fees

* Attire                                                * Salary                                 * Flowers

* Gifts                                                   * Awards                             * Administrative Fees

* Give-A-Ways                                   * Security                            * Photographer

* Credit Card Fees                             * Tickets                              * Phone

* Wi Fi                                                  * Gas/Mileage                  * Website

The list goes on and on.  Items on this list can be broken down into line items.  Some will be grouped together and others will be their own category.  When developing keep the current industry trends in mind and their costs.  Think about how they will impact your budget and look for comparable substitutions.  Trends are easy to spot and if you’re not sure take a look at social media sites, TV and your industry trade magazines for more information.

In today’s fast paced information track most event organizers use online registration which is a trend that can also impact your bottom line.  You may also want to offer paper registration by request.  Now that you know what is included in your budget you can effectively begin to organize your financial outline.

… Happy budgeting

Pharice Brown

Word of Mouth Events & Planning
Bladensburg, MD 20710

Toll Free Phone and Fax: (866) 905-9002 ext. 102#

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Event Planner’s Best Resource

Event Scoop Sheet

To prepare the speaker(s) for your event provide them with a meeting or event provide them with a meeting or event information sheet.  You should have this prepared and finalized no less than three weeks prior to your meeting or event.  This document will give the speaker the statistical and registration data about their audience.

Your scoop sheet should contain:

  • Location of “green room” – Speakers preparation, rehearsal room
  • Transportation details – driving directions should be included
  • Copy of the meeting/event goals and objectives
  • Attendee stats – number of males/females, age range, location, job titles, number of sessions, and expected attendee totals
  • Official meeting or event program with meeting room assignment information – include floor plan
  • Handout procedures – confirm who will be responsible for duplication, the number to be produced and who will bring them
  • Confirm the day, date and time to be at the venue
  • Speaker payment information – reiterate speakers fees and expense reimbursement if applicable

Preparing a scoop sheet will give you a checklist to make sure that your main event, speaker, is clear and confirmed.  As a routine you should develop the habit of placing am follow up call to confirm the packages was received and answer any questions they may have at that time.

Pharice Brown

Word of Mouth Events & Planning
Bladensburg, MD 20710

Toll Free Phone and Fax: (866) 905-9002 ext. 102

Join Word of Mouth Events & Planning on Facebook for all your event and meeting planning needs and post your events here too.

Come and see all Word of Mouth Events & Planning has to offer to make your next event or meeting a success.